Resources

• Custom to-do checklist in your private client portal so you can follow along on progress

• Investment allocation sheet to get a birds-eye view of your event on paper

• Exclusive access to our vendor partners with custom packages

• Experience of vetted team with experience that spans over a decade
  

Planning Process

We dedicate ~200 planning hours towards your event and all needs behind the scenes and leading up to and on the wedding day. Our collaborative planning process includes:

• Ongoing planning calls to discuss priorities, vision and budget needs

• Research and inquiries for all vendors

• Soliciting custom proposals for service and negotiating contracts

• Presenting a simplified vendor selection sheet for your review

• Attendance at vendor interviews or meetings (virtual or in-person) as requested

• Sourcing all design-focused partners, florist and rental companies

• Working with your stationer and day-of details team for all paper goods and signage

• Attendance at your venue walk through

• Scheduling wedding day transportation for you, your VIPs and guests

• Hotel block contracting

• Tracking payment due dates

• Providing a built-out shell wedding website on Zola for incorporation of your personal details

Design

You will work 1:1 with our in-house designer to bring your vision and concepts to life! This comprehensive document provides both visual and written guidance for your vendor team to ensure cohesion across all design elements and the overall aesthetic for the day.

• Your custom design deck will include:

• Color palette

• Attire for the couple and wedding party

• Personal florals and accompanying wedding party florals

• Ceremony aesthetics, aisle design, rentals, backdrops, etc.

• Cocktail hour aesthetics, bars, rentals, lounges, seating chart, etc.

• Reception aesthetics, tablescape, florals, rentals, linens, cake, etc.

• Signage and invitation examples / mock ups (*does not include full invitation design, samples only)

• Our design team will also source and provide all appropriate vendors for your selection and purchase, utilizing local rental companies or those exclusive to or required by your venue if needed.

  
  Check out some of our recent Design Deck Examples
  

Logistics + Details

• Final planning session with your lead planner to go over all details

• Final walk through scheduling with venue and any required parties

• On-site venue walk through, styling discussion, floorplan prep

• Planner will work 1:1 with each vendor to compile schedules and load-in/load-out details - this ensures everyone’s individual schedules play nice together!

• Example: The flip team needs to have the room ready prior to linen arrival. Linens must be on prior to your florist arriving BUT your florist needs to arrive in time to drop bouquets for detail photos when your photography team arrives. Photography can’t arrive too early into beauty services or they’ll have too much time to waste before photos can begin. We work all this out!

• You will receive a full wedding day schedule to maximize your vendor time and make sure you get the most out of your wedding day hours.

• All wedding party details will be enclosed within this schedule so you can quickly and easily provide the ‘need to know’ info!

• Decor and rental inventory list to account for all items coming into and departing the venue with styling notes

Wedding Day Coordination

Full Day on-site for wedding day coordination with your planning team (typically 12-14 hours)

• Options to hold your rehearsal the day prior to your wedding or on the wedding day

• Main POC for your wedding party and VIPs AND full vendor team

• Oversight of full day schedule with all moving parts and pieces

• Setup of personal + decor items provided by couple; oversight of all setup done by outside vendors

• Wedding day emergency kit for you and your guests

• POC for all vendor needs on event day

• Alignment with transportation companies

• Tear down of decor + personal items provided by the couple

• Oversee vendor tear down and load out to meet venue off-site requirements

• End-of-night guest departure management / shuttle organization

• Lead planner and 1-2+ associate planners on site for the day